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Payroll for Employees

The Payroll Office is part of the Vice President for Business Affairs & Chief Financial Officer Operations.

For more information regarding payroll for employees, including employment verification, step-by-step payroll instructions, policies, forms and training materials, visit the financial gateway website (Fingate), and see the Payroll for Employees section.

Go to the Fingate website

Below, you'll find common questions we receive regarding payroll.

2016 W-2 Schedule

  • By January 15:  W-2 Forms available online for employees who have opted for online delivery
  • By January 31:  Paper W-2 Forms mailed to employees who have not opted for online delivery
  • February 15:  Paper W-2 Forms reprints available

Common Payroll Questions

All W-2s were mailed out by January 31. To request a W-2 reprint starting February 15, please follow the instructions on the Fingate site.

If you need further assistance, please contact Payroll:

You should also update your contact information for the Stanford directory if you haven't already done; please go to StanfordYou and click on "Maintain your directory and AlertSU emergency contact information."

All W-2s are mailed out by January 31. To request a W-2 reprint starting February 15, please follow instructions on the Fingate site.

If you need further assistance, please contact the Payroll Office:

The Payroll Office handles employment verification through an external vendor, called The Work Number. Visit the Fingate website for instructions on responding to employment verification requests with and without salary information.

If you are a former Stanford Hospital employee, please call (650) 723-4748 and follow the menu instructions.

For questions about your Stanford pay stubs or pay checks, please contact Payroll:

Common Payroll Questions, Beneficiaries

Imputed Income is the estimated value of Stanford's financial contribution towards health insurance coverage (medical, dental, vision, and accidental death and dismemberment) for registered domestic partners. It must be reported as taxable wages earned and as such, the value of their coverages are exempt from State taxes. However, because Federal tax rules do not recognize domestic partners, the cost of the coverage is not tax protected and an imputed income tax is calculated on the cost of the coverage for the non-employee.

The imputed income rates are calculated based on the unadjusted rates established for each medical plan for Stanford University. These unadjusted rates represent the best estimate by our actuaries for the plan costs, which are used as the basis for the fair market value of the health care coverage extended to the employee’s domestic partner and/or domestic partners’ children. 

The rates shown on the Stanford website as the “total cost” represent the risk-adjusted rates and do not reflect the actual cost of the plan. When Stanford calculates the plan rates that we charge employees we follow our managed competition philosophy. This means we do a rate adjustment based on the health demographics of a plan when compared to others to spread the risk evenly across all plans (i.e. a plan with a sicker population would see the rates we charge reduced as compared to the "actual" cost and a plan with a healthier population would see the rates we charge go up as compared to "actual" cost). Our university subsidy is also based upon the cost of the lowest cost plan.  However, for purposes of calculating imputed income we are required by the IRS to base it on the actual plan values which is why the two numbers will not be comparable to each other. To ultimately determine the imputed income amount you can look on your final paystub of the year under DOM-YTD. If you have any trouble finding this, Payroll may be able to assist.

 

Imputed Income is the estimated value of Stanford's financial contribution towards health insurance coverage (medical, dental, vision, and accidental death and dismemberment) for registered domestic partners. It must be reported as taxable wages earned and as such, the value of their coverages are exempt from State taxes. However, because Federal tax rules do not recognize domestic partners, the cost of the coverage is not tax protected and an imputed income tax is calculated on the cost of the coverage for the non-employee.

The imputed income rates are calculated based on the unadjusted rates established for each medical plan for Stanford University. These unadjusted rates represent the best estimate by our actuaries for the plan costs, which are used as the basis for the fair market value of the health care coverage extended to the employee’s domestic partner and/or domestic partners’ children. 

The rates shown on the Stanford website as the “total cost” represent the risk-adjusted rates and do not reflect the actual cost of the plan. When Stanford calculates the plan rates that we charge employees we follow our managed competition philosophy. This means we do a rate adjustment based on the health demographics of a plan when compared to others to spread the risk evenly across all plans (i.e. a plan with a sicker population would see the rates we charge reduced as compared to the "actual" cost and a plan with a healthier population would see the rates we charge go up as compared to "actual" cost). Our university subsidy is also based upon the cost of the lowest cost plan.  However, for purposes of calculating imputed income we are required by the IRS to base it on the actual plan values which is why the two numbers will not be comparable to each other. To ultimately determine the imputed income amount you can look on your final paystub of the year under DOM-YTD. If you have any trouble finding this, Payroll may be able to assist.

 

Common Payroll Questions, Dependent Day Care FSA

Employers report dependent care benefits in box 10 of your W-2 form. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts.

Employers report dependent care benefits in box 10 of your W-2 form. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts.