The Welcome Center takes care of several transactional and operational items in the onboarding process, and introduces new staff hires to many of the resources and benefits available to them as a Stanford employee. Still, the hiring manager and the local HR Team plays an important role in the successful onboarding experience for new hires. Below are some of the actions the Welcome Center handles and the responsibilities of the hiring managers and local HR teams in the onboarding process.
If your new hire is not able to attend the Welcome Center, they must be provided with thorough onboarding by their hiring manager and local HR team. This includes completing all Welcome Center actions below, as well as all administrative and compliance-related and training tasks.
Note: The online orientation (ONB-1000) is currently unavailable and under review.
Local HR Team
|Send offer letter to new hire||X||X|
|Enroll new hire in Welcome Center||X|
|Create SUNet ID and enable Two-Step Authentication||X|
|Upload photo and obtain ID card||X|
|Obtain Caltrain Go Pass and Clipper Card/VTA Eco Pass from P&TS||X|
|Complete I-9 documentation||X|
|Complete StanfordYou/StanfordWho directory information||X|
|Sign the SU-18 Patent Agreement||X|
|Enroll identified Mandated Reporters||X|
|Learn to use Axess timecard||X|
|Enroll in school, unit or department-specific training||X||X|
|Introduce new hires to benefits offerings and remind them of enrollment deadline||X|
|Introduce new hires to retirement savings and when to enroll||X|
|Complete W-4 (Federal) and DE-4 (State) withholdings||X|
|Complete Direct Payroll Deposit||X|
|Review "Before You Arrive" within the Welcome Center website for reccommended informational videos||X|
|Review "Day 2 & Beyond" within the Welcome Center website for valuable onboarding tools and resources||X|
|Grant authority/access to necessary systems and buildings||X|
|Review job description, school/unit/department org chart, and local policies with new hire||X||X|