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New Hire Enrollment

It’s simple. All it takes is a completed enrollment form from your school or unit HR team and the Welcome Center will handle the rest.

Enrollment Process

 

As the hiring manager, you cannot initiate the process with the Welcome Center. You must work through your HR school or unit HR team to do so.

  • HR Managers or HR group representatives: Email a completed enrollment form (below) to the Welcome Center at welcome-to-stanford@stanford.edu
  • Hiring managers:  Contact your school or unit HR Manager or group to start the process for your new staff hire

Search Match

Before providing the Welcome Center with an enrollment form, always verify first if an incoming employee has an existing Employee ID (or University ID) at Stanford before adding the person to the PeopleSoft database.

Important!  
If a Search Match is not conducted, it is possible that a duplicate ID may be created. A duplicate ID prevents the new employee from receiving a Stanford ID badge, enrolling in benefits, getting a SUNet ID or getting an existing SUNet ID activated, setting up email, as well as not being able to participate fully during their the Welcome Center orientation. It can take weeks to resolve and requires the effort of several departments to correct.


Enrollment Forms

For new hires not yet hired in PeopleSoft:

  • For departments that use HR Transaction Services for hiring.
  • Enrollment forms are due by Tuesdays at 11 a.m. for new staff to be enrolled in orientation the following Monday.
  • Depending on when the enrollment form was received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.

Download Enrollment Form: Not Hired in PeopleSoft

For new hires already hired in PeopleSoft:

  • For departments that process their own hires: SoE, SoM, Law School, H&S
  • Enrollment forms are due by Thursdays at 11 a.m. for new staff to be enrolled in orientation the following Monday.
  • Depending on when the enrollment form was received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.

 

Download Enrollment Form: Already Hired in PeopleSoft