Application Process

For eligible faculty and staff, submit your application for each academic year starting on April 1. Applications received after the start of the school year could delay the receipt of your authorization letter and may impact your child's ability to register for classes on time. If you have not yet reached your five-year service requirement, please submit your initial application on or after your anniversary date.

Application Instructions

1. Complete the TGP Application Online

For retirees, emeriti, VA employees, and/or beneficiaries of deceased employees, follow the paper application instructions on the Application Process for Retirees, Emeriti, VA Employees, and Beneficiaries of Deceased Employees.

For benefits-eligible faculty and staff, including SLAC, follow the steps on this ServiceNow article to Submit a TGP Application online. 

Follow the steps on this ServiceNow article to View Your Application Status.

2. Send the Authorization Letter to the School

Once your TGP application is approved, it’s important to send the Authorization Letter to your child’s school. In order to do that, follow the instructions on this ServiceNow article - TGP - Retrieving Authorization Letter so you can print/save the TGP Authorization Letter.

3. Reapply Every Academic Year

If you have questions about the application process, please contact the Stanford HR Service Center or submit a help ticket. 

Application Process

Other Important Application Tips

• Incomplete applications will be returned. This can delay receipt of your authorization letter which may delay payment of tuition.
• Include the required dependent documentation, such as birth or marriage certificates or tax returns when you submit your application.
• It is important to include your child’s student ID number on the application or provide it at soon as possible so it is listed on their TGP authorization letter. 
• If your child wants to attend a foreign institution, be sure to check with the TGP to confirm that the schools you are considering are eligible foreign institutions.

Study Abroad Program Tips

• Programs abroad differ from school to school and are usually administered through your child's current school.
• If the program abroad is not administered through your child's current school or if they use a separate entity for invoicing, then a second TGP application may be required. 
  • We also may need written approval from the primary school that they will accept the classes taken abroad.
• Applications for abroad programs should be submitted as soon as possible as these may take longer to process.
• Programs abroad usually request tuition payment sooner than schools in the US. 
• Programs abroad are usually on a semester schedule instead of a quarter schedule. This poses some problems if your child’s home institution is on the quarter schedule:
  • If TGP pays based on the quarter schedule, the dollar amount payable is less.
  • If TGP pays based on the semester schedule, you use more points and could end up with less available at the end of four years.
  • Example: 1.5 pts. instead of 1.0 pts.
  • Discuss with the TGP to see which works best for your situation.