The Payroll Office is part of the Vice President for Business Affairs & Chief Financial Officer Operations.
For more information regarding payroll for employees, including employment verification, step-by-step payroll instructions, policies, forms and training materials, visit the financial gateway website (Fingate), and see the Payroll for Employees section.
Below, you'll find common questions we receive regarding payroll.
Form W-2 Schedule & Information
- By January 15: W-2 Forms available online for employees who have opted for online delivery
- By January 31: Paper W-2 Forms mailed to employees who have not opted for online delivery
- February 15: Paper W-2 Forms reprints available
Opt-In for Electronic Delivery of W-2 Forms
Due to the personal information included in W-2 Forms, it is recommended that employees opt for electronic delivery through Axess, which requires two-step authentication. Your consent will remain in place until such point as you withdraw it, or you terminate your employment with the university. Confirm your e-consent in Axess on the Employee Center tab.
Important Note about Phishing Attempts: Efforts by identity thieves can take many forms and are increasingly sophisticated. They can include "phishing" attempts, which generally take the form of a seemingly internal email requesting W-2 or other confidential information.
Under no circumstances will Stanford leaders ask you to send them W-2 documents. If you receive an email asking for your W-2 or any other personal/private identity information or for information about other employees, do not reply to the email; report the suspicious email by forwarding it to email@example.com.