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Child Care Subsidy Grant Program (CCSG)

The Child Care Subsidy Grant Program (CCSG) provides grants of up to $5,000 a year to benefits-eligible university employees, working in the United States, with children ages 10 and younger. Grants are provided to assist benefits eligible employees with meeting the cost of child care.

What's New for 2017:

  • To offer more families the opportunity to apply for the grant, the maximum household income has increased from $124,999 to $149,999. 
  • Employees with children up to 10 years of age may now apply. The previous age cut-off was nine years old.

2017 CCSG Guidelines

GRANT TYPE Who Should Apply Application Period Application Deadline Effective Date
12-Month Tax-Free Grant
  • Current university employees in benefit-eligible roles
  • New employees hired by September 15, 2016.

April 1 – September 15, 2016

 

September 15, 2016

In October 2016, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment.

January 1, 2017

(Per IRS Guidelines)

6-Month Taxable Grant
  • Hired or added an eligible child to your family between September 16, 2016 and May 15, 2017; or
  • You were not eligible during the previous application period.
May 1 – May 15, 2017
 
May 15, 2017

July 21, 2017

(One-Time Payment of funds will be awarded. Taxes Apply.)

 

2017 Eligibility Requirements & Application

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant.  You will need to provide his or her financial documents in order to be considered for a grant.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition

Your Child(ren) Must Be…

  • Your legal dependent(s) or, your “qualified person(s)” per your role as the Custodial Parent verified by your 2015 tax returns
  • 10 years old or younger: Have a birth date on or after January 1, 2011 (newborns to 5 year olds) or have a birth date between January 1, 2006 - December 31, 2010 (6 to 10 year olds)

Your Income

You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2015 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income

Grant Amount Child 0-5 Grant Amount Child 6-10

$0- $74,999

$75,000-$99,999

$100,000- $149,999

Maximum additional grant for two or more eligible children.
 

$5,000 ($208.33/period)

$3,500 ($145.83/period)

$2,000 ($83.33/period)

$1,000 ($41.67/period)
 

$1,000 ($41.67/period)

$1,000 ($41.67/period)

$1,000 ($41.67/period)

$1,000 ($41.67/period)
 

2017 Application & Required Financial Documentation

The application period for the 6-Month, Taxable Grant will take place in May, 2017.  

  • The online CCSG Application form will be live from May 1 - May 15, 2017 (at 5 PM) for those who are interested in applying for a 6-Month Taxable Grant.
  • 2017 CCSG Application Guidelines
  • 2017 CCSG Application Financial Documentation Guide
  • 2017 CCSG Program Guidelines
  • 2017 CCSG Frequently Asked Questions 
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).

 


Previous Guidelines for the 2016 CCSG Program

This application period is now closed. 

For grant assistance, please refer to the 2017 CCSG application above. 

 

GRANT TYPE Who Should Apply Application Period Application Deadline (CLOSED) Effective Date
6-Month Taxable Grant Hired or added an eligible child to your family between September 16, 2015 and May 15, 2016, or you were not eligible for the prior application period. April 1 – May 15, 2016
 

May 15, 2016

(This application period is now closed.)

July 22, 2016

In July 2016, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment.

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States.
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant.  You will need to provide his or her financial documents in order to be considered for a grant.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition

Your Child(ren) Must Be…

  • Your legal dependent(s) or, your “qualified person(s)” per your role as the Custodial Parent verified by your 2014 tax returns
  • 9 years old or younger (Have a birth date on or after January 1, 2010 (newborns to 5 year olds) or have a birth date between January 1, 2006 - December 31, 2009 (6 to 9 year olds)

Your Income

You must have a household income of $124,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2014 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income Grant Amount Child 0-5 Grant Amount Child 6-9

$0- $54,999

$55,000-$89,999

$90,000- $124,999

Maximum additional grant for two or more eligible children
 

$5,000 ($208.33/period)

$3,500 ($145.83/period)

$2,000 ($83.33/period)

$1,000 ($41.67/period)
 

$1,000 ($41.67/period)

$1,000 ($41.67/period)

$1,000 ($41.67/period)

$1,000 ($41.67/period)
 

Applications may only be submitted via U.S. Mail. The WorkLife Office does not accept emailed, faxed, ID mailed or drop-in applications. 

  • 2016 Financial Documentation Guide
  • 2016 CCSG Program Guidelines
  • 2016 CCSG Frequently Asked Questions
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).