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Child Care Subsidy Grant Program (CCSG)

The Child Care Subsidy Grant Program (CCSG) provides grants of up to $5,000 a year to benefit-eligible, university employees, working in the United States, with children ages 10 and younger. Grants are provided to assist with meeting the cost of child care.

 

Please scroll down to the 2021 CCSG Required Financial Documentation section below to access and download your copy. 

2021 CCSG Application Period Calendar: 

GRANT TYPE Who Should Apply Application Period Application Deadline Effective Date

12-Month Tax-Free Grant

($5,000 max.)
  • Current university employees in benefit-eligible roles
  • New employees hired by September 1, 2020.

June 1 – September 1, 2020

September 1, 2020

In October 2020, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment.

January 1, 2021 - Per IRS Guidelines.

(Award funds will be managed by TASC.)

9- Month Taxable Grant

($3,750 max.)
  • You were not eligible during the previous application period, or
  • Have added a new, eligible dependents to their families between September 2, 2020 and March 1, 2021, or
  • New employees hired by March 1, 2021.
 February 15- March 1, 2021

March 1, 2021

In early April 2021, final decisions will be communicated to grant applicants via email.

April, 2021

One-Time Payment of funds will be awarded. Taxes Apply.

6-Month Taxable Grant

($2,500 max.)
  • Hired or added an eligible child to your family between September 2, 2020 and May 15, 2021; or
  • You were not eligible or awarded during the previous application period.

May 1 – May 31, 2021


 

May 31, 2021

In early July 2021, final decisions will be communicated to grant applicants via email.

July, 2021

One-Time Payment of funds will be awarded. Taxes Apply. 

 

2021 CCSG Program Summary

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here.  You will need to provide his or her financial documents in order to be considered for assistance.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition

    • (NOTE: If your spouse or partner is able to work but is currently unemployed, please submit an application when he or she obtains employment. If that occurs after the current application period, please refer to the Application Period Calendar shown above to confirm the next available application period.)

Your Child(ren) Must Be…
  • Your legal dependent(s) as shown on your 2019/2020 Tax Form 1040, or listed as a “qualified person(s)” per your 2019/2020 Tax Form 2441
  • 10 years old or younger: Have a birth date on or after January 1, 2015 (newborns to 5 year olds) or have a birth date between January 1, 2010 - December 31, 2014 (6 to 10 year olds)
  • Please Note: “Qualified Persons“ includes foster or adopted children, per IRS Publication 17.

Your Income

You must have a household income of $174,999 or less per year.

You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2019 tax return(s) and current paystubs. The household income calculation is based on all of the financial documents that are submitted with each application, not the Adjusted Gross Income reported on your 1040. 

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income Grant Amount for Youngest Child, 0-5 years old

$0- $99,999

$100,000-$124,999

$125,000- $174,999

 

$5,000* ($208.33/period)

$3,500* ($145.83/period)

$2,000* ($83.33/period)

$1,000*  ($41.67/period - After the age of the youngest child in the home is confirmed, the sibling grant of $1,000 is applied once and represents all siblings in the home.)  

(Please note: The maximum total annual grant amount cannot exceed the application period limit, regardless of sibling award or special needs.)

*Mid-year grant awards: 9 month grant is prorated to 75% of the full year award and the 6 month grant is prorated to 50% of the full year award.

  
Household Income Grant Amount for Youngest Child, 6-10 years old  

$0- $99,999

$100,000-$124,999

$125,000- $174,999

$2,000* ($83.33/period)

$2,000* ($83.33/period)

$2,000* ($83.33/period)

$1,000* ($41.67/period - After the age of the youngest child in the home is confirmed, the sibling grant of $1,000 is applied once and represents all siblings in the home.)  

(Please note: The maximum total annual grant amount cannot exceed the application period limit, regardless of sibling award or special needs.)

*Mid-year grant awards: 9 month grant is prorated to 75% of the full year award and the 6 month grant is prorated to 50% of the full year award.

  

2021 CCSG Required Financial Documentation

  • 2021 CCSG 6 Month- Mid-Year Application coming soon!
  • 2021 CCSG Program Guidelines
  • 2021 CCSG Program FAQs
  • 2021 CCSG Application Guide: Financial Documentation
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).