The Child Care Subsidy Grant Program (CCSG) provides grants of up to $5,000 a year to benefit-eligible, university employees, working in the United States, with children ages 10 and younger. Grants are provided to assist with meeting the cost of child care.
2018 CCSG Application Period Calendar
| GRANT TYPE | Who Should Apply | Application Period | Application Deadline | Effective Date |
|---|---|---|---|---|
|
12-Month Tax-Free Grant ($5,000 max.) |
|
June 1 – September 15, 2017 [CLOSED]
|
September 15, 2017 In October 2017, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment - See instructions |
January 1, 2018 - Per IRS Guidelines. |
|
6-Month Taxable Grant ($2,500 max.) |
|
May 1 – May 15, 2018 (The Mid-Year application will be posted below on April 1, 2018 to access, download & complete.) |
May 15, 2018 In June 2018, final decisions will be communicated to grant applicants via U.S. Mail. |
July 22, 2018 One-Time Payment of funds will be awarded. Taxes Apply.
|
2018 Eligibility Requirements
Applicant |
To be eligible for the CCSG, you:
(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.) |
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Your Household |
If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here. You will need to provide his or her financial documents in order to be considered for assistance. If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:
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Your Child(ren) Must Be… |
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Your Income |
You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2016 tax return(s) and current paystubs. The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.
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2018 Application & Required Financial Documentation
- The 2018 CCSG Mid-Year Application (available through May 15, 2018). Program eligibility requirements apply during this application period. All applications must be sent via U.S. Mail only no later than 5 PM on Tuesday, May 15, 2018.
- 2018 CCSG Program Guidelines
- 2018 CCSG Frequently Asked Questions
- 2018 CCSG Application Financial Documentation Guide
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Required Documentation for 2018 CCSG Applicants:
- #1 - Applicant & Spouse/Partner Tax Information: Pages 1 & 2 of your filed 2016 Federal Income Tax Return Form 1040, 1040A or 1040 EZ. Applies to those who file jointly or separately. (No substitutions)
- #2 - Applicant Only: If Applicable: For Custodial Parents, a copy of your 2016 Federal Income Tax Form 2441.
- #3 - Applicant & Spouse/Partner Non-Salary Income: Provide a copy of your 2016 Federal Income Tax Return Form Schedule C. Applies to those who file jointly or separately.
- #4 - Applicant & Spouse/Partner Salary Income: 1 most recent pay statement for the Stanford University employee. 1 most recent pay statement for your spouse/partner.
- #5 - Recent Births: If Applicable, a child born on or after January 1, 2017, a copy of his or her certificate of live birth (or birth certificate).
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IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy: The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).
2017 CCSG Program Summary
The application cycle for 2017 is complete. For grant assistance, please refer to the 2018 CCSG application information above.
Application Period Calendar
| GRANT TYPE | Who Should Apply | Application Period | Application Deadline | Effective Date |
|---|---|---|---|---|
|
12-Month Tax-Free Grant ($5,000 max.) |
|
April 1 – September 15, 2016
|
September 15, 2016 In October 2016, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment. |
January 1, 2017 - Per IRS Guidelines. (Award funds are managed by TASC. Please contact them for assistance.) |
|
6-Month Taxable Grant ($2,500 max.) |
|
May 1 – May 15, 2017 |
May 15, 2017 Final decisions will be communicated to grant applicants via U.S. Mail by June 30, 2017. |
July 21, 2017 One-Time Payment of funds will be awarded. Taxes Apply.
|
Applicant |
To be eligible for the CCSG, you:
(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.) |
||||||
Your Household |
If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here. You will need to provide his or her financial documents in order to be considered for assistance. If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:
|
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Your Child(ren) Must Be… |
|
||||||
Your Income |
You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2015 tax return(s) and current paystubs. The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.
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Applications may only be submitted via U.S. Mail. The WorkLife Office does not accept emailed, faxed, ID mailed or drop-in applications.
- 2017 CCSG Program Guidelines
- 2017 CCSG Frequently Asked Questions
-
IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy: The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).
