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Application Process and Deadlines

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The Child Care Subsidy Grant Program (CCSG) provides grants to eligible, university employees to assist with meeting the cost of child care. 

Application Tips

  • Determine the Application Period for which you are eligible to apply (see Deadlines below). Each application period has specific eligibility requirements and you should apply only in the period(s) for which you are eligible. Most employees will apply for the 12-Month or Full Year Grant (June 1 - September 1, approximately).
  • Grant applications must be submitted via U.S. Mail. Applications will not be accepted by email. A complete application includes copies of all required documents that demonstrate the household federal taxable gross earnings (see “Financial Need”).
  • Applications are reviewed for eligibility compliance and then considered on the basis of need as defined by an applicant’s household federal taxable gross earnings, the age(s) of the child/children in the family and if a special need is claimed.
  • You must apply annually. Grants are not automatically renewed. 

Grant Application Deadlines

GRANT TYPE WHO SHOULD APPLY APPLICATION PERIOD APPLICATION DEADLINE EFFECTIVE DATE

12-Month Tax-Free Grant and optional Taxable Grant

($10,000 max.)

  • Current university employees in benefit-eligible roles
  • New employees hired by September 1, 2022.

July 15 – September 1, 2022

 

September 1, 2022

In October 2022, final decisions will be communicated to applicants via email. Confirmed recipients will accept their grants during Open Enrollment.

January 1, 2023 - Per IRS Guidelines.

(Tax-Free award funds will be managed by TASC; Taxable award funds will be provided through Stanford Payroll. Taxes apply.)

6-Month Taxable Grant

($2,500 max.)

  • Hired or added an eligible child to your family between September 2, 2022 and May 15, 2023; or
  • You were not eligible or awarded during the previous application period.

May 2 – May 31, 2023

Apply by May 31, 2023

In early July 2023, final decisions will be communicated to grant applicants via email.

July 2023

One-Time Payment of funds will be awarded. Taxes Apply. 

 

Application deadlines: The WorkLife Office is unable to accept appeals on missed or late applications due to the system deadline required to process and approve the grants before they are submitted for the official record. If meeting the application deadline will present a hardship for you, please contact the WorkLife Office before the Application deadline so we may discuss what options may apply to your situation.

The full-year taxable grants are administered in two payments, once in April 2023 and once in July 2023. It can be used for any child care related needs that occur from April–December 2023. All applicable taxes will be withheld, and final payment will be distributed to the recipient in the same manner as their standard pay statements.

6-Month Taxable Grant Awards are pro-rated to 50% of the full year tax-free award and are administered in one payment in July.  All applicable taxes will be withheld, and the final payment will be distributed to the recipient in the same manner as their standard pay statements.