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Child Care Subsidy Grant Program (CCSG)

The Child Care Subsidy Grant Program (CCSG) provides grants of up to $5,000 a year to benefit-eligible, university employees, working in the United States, with children ages 10 and younger. Grants are provided to assist with meeting the cost of child care.

2018 CCSG Application Period Calendar

GRANT TYPE Who Should Apply Application Period Application Deadline Effective Date

12-Month Tax-Free Grant

($5,000 max.)

  • Current university employees in benefit-eligible roles
  • New employees hired by September 15, 2017.

June 1 – September 15, 2017 [CLOSED]

 

September 15, 2017

In October 2017, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment - See instructions

January 1, 2018 - Per IRS Guidelines.

(Award funds will be managed by TASC.)

6-Month Taxable Grant

($2,500 max.)

  • Hired or added an eligible child to your family between September 16, 2017 and May 15, 2018; or
  • You were not eligible during the previous application period.
May 1 – May 15, 2018
 

May 15, 2018

In June, 2018, final decisions will be communicated to grant applicants via U.S. Mail.

July 22, 2018

One-Time Payment of funds will be awarded. Taxes Apply. 

 

2018 Eligibility Requirements

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here.  You will need to provide his or her financial documents in order to be considered for assistance.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition
    • (NOTE: If your spouse or partner is able to work but is currently unemployed, please submit an application when he or she obtains employment. If that occurs after the current application period, please refer to the Application Period Calendar shown above to confirm the next available application period.)

Your Child(ren) Must Be…

  • Your legal dependent(s) as shown on your 2016 Tax Form 1040, or listed as a “qualified person(s)” per your 2016 Tax Form 2441
  • 10 years old or younger: Have a birth date on or after January 1, 2012 (newborns to 5 year olds) or have a birth date between January 1, 2007 - December 31, 2011 (6 to 10 year olds)

Your Income

You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2016 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income

Grant Amount Child 0-5 Grant Amount Child 6-10

$0- $74,999

$75,000-$99,999

$100,000- $149,999

$1,000 additional award applied for households with two or more eligible children.
 

$5,000* ($208.33/period)

$3,500* ($145.83/period)

$2,000* ($83.33/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

$1,000* ($41.67/period)

$1,000* ($41.67/period)

$1,000* ($41.67/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

2018 Application & Required Financial Documentation

  • The application period for full-year grants is closed. Applicants will receive official responses from the WorkLife Office in October 2017, prior to Open Enrollment.
  • 2018 CCSG Program Guidelines
  • 2018 CCSG Frequently Asked Questions
  • 2018 CCSG Application Financial Documentation Guide
  • Required Documentation for 2018 CCSG Applicants: 

    • #1 - Applicant & Spouse/Partner Tax Information: Pages 1 & 2 of your filed 2016 Federal Income Tax Return Form 1040, 1040A or 1040 EZ. Applies to those who file jointly or separately. (No substitutions)
    • #2 - Applicant Only: If Applicable: For Custodial Parents, a copy of your 2016 Federal Income Tax Form 2441.
    • #3 - Applicant & Spouse/Partner Non-Salary Income: Provide a copy of your 2016 Federal Income Tax Return Form Schedule C.  Applies to those who file jointly or separately.
    • #4 - Applicant & Spouse/Partner Salary Income: 1 most recent pay statement for the Stanford University employee. 1 most recent pay statement for your spouse/partner.
    • #5 - Recent Births: If Applicable, a child born on or after January 1, 2017, a copy of his or her certificate of live birth (or birth certificate).
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).

 


2017 CCSG Program Summary

The application cycle for 2017 is complete.  For grant assistance, please refer to the 2018 CCSG application information above.

Application Period Calendar 

GRANT TYPE Who Should Apply Application Period Application Deadline Effective Date

12-Month Tax-Free Grant

($5,000 max.)

  • Current university employees in benefit-eligible roles
  • New employees hired by September 15, 2016.

April 1 – September 15, 2016

 

September 15, 2016

In October 2016, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment.

January 1, 2017 - Per IRS Guidelines.

(Award funds are managed by TASC. Please contact them for assistance.)

6-Month Taxable Grant

($2,500 max.)

  • Hired or added an eligible child to your family between September 16, 2016 and May 15, 2017; or
  • You were not eligible during the previous application period.
May 1 – May 15, 2017
 

May 15, 2017

Final decisions will be communicated to grant applicants via U.S. Mail by June 30, 2017.

July 21, 2017

One-Time Payment of funds will be awarded. Taxes Apply. 

 


Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States.
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here.  You will need to provide his or her financial documents in order to be considered for assistance.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition
    • (NOTE: If your spouse or partner is able to work but is unemployed, please submit an application when he or she obtains employment. If that occurs after a given application period, please refer to the Application Period Calendarshown above to confirm the next available application period.)

Your Child(ren) Must Be…

  • Your legal dependent(s) or, your “qualified person(s)” per your role as the Custodial Parent verified by your 2015 tax returns
  • 10 years old or younger (Have a birth date on or after January 1, 2011 (newborns to 5 year olds) or have a birth date between January 1, 2006 - December 31, 2010 (6 to 9 year olds)

Your Income

You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2015 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income Grant Amount Child 0-5 Grant Amount Child 6-9

$0- $74,999

$75,000-$99,999

$100,000- $149,999

$1,000 additional award applied for households with two or more eligible children.
 

$5,000* ($208.33/period)

$3,500* ($145.83/period)

$2,000* ($83.33/period)


 

*Mid-year grant awards are half of each award amount listed above.

$1,000* ($41.67/period)

$1,000* ($41.67/period)

$1,000* ($41.67/period)


 

*Mid-year grant awards are half of each award amount listed above.

Applications may only be submitted via U.S. Mail. The WorkLife Office does not accept emailed, faxed, ID mailed or drop-in applications. 

  • 2017 CCSG Program Guidelines
  • 2017 CCSG Frequently Asked Questions
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).