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Child Care Subsidy Grant Program (CCSG)

The Child Care Subsidy Grant Program (CCSG) provides grants of up to $5,000 a year to benefit-eligible, university employees, working in the United States, with children ages 10 and younger. Grants are provided to assist with meeting the cost of child care.

2019 CCSG Program Highlights:

  • The eligible household income maximum has been raised to $174,999
  • The income limits for awards have been updated (see the 2019 CCSG Program Summary below)
  • The award for 6 - 10 year olds has been raised to $2,000
  • All applications must be submitted via U.S. Mail by September 1, 2018 for consideration. The WorkLife Office does not accept emailed, faxed, ID mailed or drop-in applications.

2019 CCSG Application Period Calendar

GRANT TYPE Who Should Apply Application Period Application Deadline Effective Date

12-Month Tax-Free Grant

($5,000 max.)

  • Current university employees in benefit-eligible roles
  • New employees hired by September 1, 2018.

June 1 – September 1, 2018 

September 1, 2018

In October 2018, final decisions will be communicated to grant applicants via U.S. Mail. Confirmed recipients will accept their individual grants during Open Enrollment.

January 1, 2019 - Per IRS Guidelines.

(Award funds will be managed by TASC.)

6-Month Taxable Grant

($2,500 max.)

  • Hired or added an eligible child to your family between September 2, 2018 and May 15, 2019; or
  • You were not eligible during the previous application period.

May 1 – May 15, 2019


 

May 15, 2019

In June 2019, final decisions will be communicated to grant applicants via U.S. Mail.

July 21, 2019

One-Time Payment of funds will be awarded. Taxes Apply. 

 

2019 CCSG Program Summary

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here.  You will need to provide his or her financial documents in order to be considered for assistance.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition
    • (NOTE: If your spouse or partner is able to work but is currently unemployed, please submit an application when he or she obtains employment. If that occurs after the current application period, please refer to the Application Period Calendar shown above to confirm the next available application period.)

Your Child(ren) Must Be…

  • Your legal dependent(s) as shown on your 2017 Tax Form 1040, or listed as a “qualified person(s)” per your 2017 Tax Form 2441
  • 10 years old or younger: Have a birth date on or after January 1, 2013 (newborns to 5 year olds) or have a birth date between January 1, 2008 - December 31, 2012 (6 to 10 year olds)
  • Please Note: “Qualified Persons“ includes foster or adopted children, per IRS Publication 17.

Your Income

You must have a household income of $174,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2017 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income

Grant Amount Child 0-5 Grant Amount Child 6-10

$0- $99,999

$100,000-$124,999

$125,000- $174,999

$1,000 additional award applied for households with two or more eligible children.
 

$5,000* ($208.33/period)

$3,500* ($145.83/period)

$2,000* ($83.33/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

$2,000* ($83.33/period)

$2,000* ($83.33/period)

$2,000* ($83.33/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

2019 CCSG Required Financial Documentation

  • The 2019 CCSG Full-Year Application:  All applications must be submitted via U.S. Mail by September 1, 2018 for consideration. The WorkLife Office does not accept emailed, faxed, ID mailed or drop-in applications.
  • 2019 CCSG Program Guidelines
  • 2019 CCSG Frequently Asked Questions
  • 2019 CCSG Application Financial Documentation Guide
    • #1 - Household Tax Information (Must include Spouse/Partner): Pages 1 & 2 of your filed 2017 Federal Income Tax Return Form 1040, 1040A or 1040 EZ. Applies to those who file jointly or separately. (No substitutions)
    • #2 - Applicant Only: If Applicable: For Custodial Parents whom cannot claim their children as their dependents, a copy of your 2017 Federal Income Tax Form 2441.
    • #3 - Household Non-Salary Income (Must include Spouse/Partner): Provide a copy of your 2017 Federal Income Tax Return Form Schedule C.  Applies to those both applicant and spouse/partner regardless if couples file jointly or separately.
    • #4 - Household Salary Income (Must include Spouse/Partner): 1 most recent pay statement for the Stanford University employee. 1 most recent pay statement for your spouse/partner.
    • #5 - Recent Births: If Applicable, a child born on or after January 1, 2018, and therefore not listed as a 2017 tax dependent, include a copy of his or her certificate of live birth provided by your hospital (or a birth certificate if one has been provided).
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).

2018 CCSG Program Summary (for current grant recipients)

Applicant

To be eligible for the CCSG, you:

  • Are a university employee in a benefit-eligible position based in the United States
  • Work at least 50% time, and have an appointment of at least six months (or four months for bargaining unit employees)

(NOTE: Undergraduates, graduate students, postdoctoral fellows, and Stanford Hospitals & Clinics employees are not eligible for this program.)

Your Household

If you share a household with the parent of your child(ren), he or she is considered your co-applicant and must meet one of the requirements listed here.  You will need to provide his or her financial documents in order to be considered for assistance.

If you are married, have a registered domestic partner, or share a household with the parent of your child(ren), he or she must be:

  • Employed at least 50% FTE, or
  • A full-time student, or
  • Disabled, per the IRS definition
    • (NOTE: If your spouse or partner is able to work but is currently unemployed, please submit an application when he or she obtains employment. If that occurs after the current application period, please refer to the Application Period Calendar shown above to confirm the next available application period.)

Your Child(ren) Must Be…

  • Your legal dependent(s) as shown on your 2016 Tax Form 1040, or listed as a “qualified person(s)” per your 2016 Tax Form 2441
  • 10 years old or younger: Have a birth date on or after January 1, 2012 (newborns to 5 year olds) or have a birth date between January 1, 2007 - December 31, 2011 (6 to 10 year olds)
  • Please Note: “Qualified Persons“ includes foster or adopted children, per IRS Publication 17.

Your Income

You must have a household income of $149,999 or less per year. You must prove your financial need by submitting appropriate tax and wage documentation. This includes a copy of your 2016 tax return(s) and current paystubs.

The following chart shows how the grant awards are calculated based upon a projection of your household income and the age(s) of the child(ren) in question.

Household Income

Grant Amount Child 0-5 Grant Amount Child 6-10

$0- $74,999

$75,000-$99,999

$100,000- $149,999

$1,000 additional award applied for households with two or more eligible children.
 

$5,000* ($208.33/period)

$3,500* ($145.83/period)

$2,000* ($83.33/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

$1,000* ($41.67/period)

$1,000* ($41.67/period)

$1,000* ($41.67/period)

 

 

*Mid-year grant awards are half of each award amount listed above.

2018 CCSG Required Financial Documentation

  • The 2018 CCSG Mid-Year Application ended at 5 PM on May 15, 2018.
  • 2018 CCSG Program Guidelines
  • 2018 CCSG Frequently Asked Questions
  • 2018 CCSG Application Financial Documentation Guide
  • Required Documentation for 2018 CCSG Applicants: 

    • #1 - Applicant & Spouse/Partner Tax Information: Pages 1 & 2 of your filed 2016 Federal Income Tax Return Form 1040, 1040A or 1040 EZ. Applies to those who file jointly or separately. (No substitutions)
    • #2 - Applicant Only: If Applicable: For Custodial Parents, a copy of your 2016 Federal Income Tax Form 2441.
    • #3 - Applicant & Spouse/Partner Non-Salary Income: Provide a copy of your 2016 Federal Income Tax Return Form Schedule C.  Applies to those who file jointly or separately.
    • #4 - Applicant & Spouse/Partner Salary Income: 1 most recent pay statement for the Stanford University employee. 1 most recent pay statement for your spouse/partner.
    • #5 - Recent Births: If Applicable, a child born on or after January 1, 2017, a copy of his or her certificate of live birth (or birth certificate).
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).

 


2017 CCSG Program Summary

  • 2017 CCSG Program Guidelines
  • 2017 CCSG Frequently Asked Questions
  • IRS Tax Information: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 Form provided by Stanford Univeristy. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy:  The Stanford Back-Up Care Program is an employer-sponsored service that will be reported in Box 10 on your W-2. Dependent care benefits include your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your day care provider and the fair market value of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 allowed for the FSA is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any taxable and nontaxable amounts. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).