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Time off to vote interim policy update

paid time off for voting

Updated on 10/16/20

On Friday, October 2, Vice President for Human Resources Elizabeth Zacharias shared an update with benefits-eligible employees about the interim policy for paid time off for voting, as well as other resources to encourage participation in November's election. Below is the message that was sent.

Subject: Time off to vote interim policy update

Dear Colleague,

This year is like no other and as we approach the 2020 election, we want to take a moment to update you on a few policies.

First, we encourage everyone who is eligible to vote to do so. As a reminder, the polls will be open on November 3 from 7:00 a.m. to 8:00 p.m. You may also want to consider taking advantage of California’s early voting and/or mail-in option. The dates and times for early voting vary by county, but will start no later than October 31. To learn more, visit the California Secretary of State site, select your county, and check the “Early Voting” box. In Santa Clara County, for example, early voting will begin on October 5.

Time off to vote and other guidance

Currently, if you are scheduled to work on election day and don’t have sufficient time to vote in person, you may utilize two hours of paid time off. Given the potential for increased lines and delays for the November 3 election, the university has increased paid time off for voting from two hours to four. This paid time may be used to vote in person either on November 3, or on one day during the early voting period in your county. You must arrange the paid time off with your manager in advance, and record the hours in your Axess Timecard using paycode “Jury, Court or Vote - JRS.”

Please see the Time Off to Vote flyer and Administrative Guide policy 2.1.8 for details. Additionally, as a reminder, Stanford is subject to federal, state, and local laws and regulations that restrict lobbying and other political activities. Please review Administrative Guide policy 1.5.1 for more information.

Below are some voting resources you may find helpful:

We recognize that this election year may cause increased challenges and stress and want to take this opportunity to remind you of these resources:

We hope the increased time for voting and these resources encourage you to engage in this year’s democratic process. Should you have any questions, please contact your manager or school/unit HRM.

Kind regards,


Elizabeth Zacharias

Vice President for University Human Resources

Benefits & Rewards, Working at Stanford