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Annual Policy Update

Each year, you'll be reminded of the university's key employment-related policies that address workplace interactions, approaches and processes. Please take the opportunity to review policies that may have changed or are new to you.

2017 Policy Documents to Review Regularly

Code of Conduct

As members of the Stanford University community, all faculty, staff, students, members of the Board of Trustees, university Officers and affiliates are responsible for sustaining the high ethical standards of this institution, and of the broader community in which we function. The university values integrity, honesty and fairness and strives to integrate these values into its teaching, research and business practices.

View University Code of Conduct Policy 1.1.1


Sexual Harassment and Consensual Relationships policies

Stanford University strives to provide a place of work and study free of sexual harassment, intimidation or exploitation. Where sexual harassment has occurred, the university will act to stop the harassment, prevent its recurrence, and discipline and/or take other appropriate action against those responsible.

View Sexual Harassment Policy 1.7.1

View Consensual Sexual or Romantic Relationships in the Workplace and Educational Setting 1.7.2

View Prohibited Sexual Conduct: Sexual Misconduct, Sexual Assault, Stalking and Relationship Violence 1.7.3

View Violence in the Workplace Policy 2.2.11

View Non-Discrimination Policy 2.2.1

Sexual Harassment Policy Office

Title IX Office

Maintaining a Discrimination-and Harassment-Free Environment

Sexual Assault Support & Resources for Students


Controlled Substances and Alcohol

This policy maintains a drug-free workplace and campus. The unlawful manufacture, distribution, dispensation, possession and/or use of controlled substances or the unlawful possession, use or distribution of alcohol is prohibited on the Stanford campus, in the workplace or as part of any of the university’s activities.

View Controlled Substances and Alcohol Policy 2.2.8

View Information About Preventing Alcohol and Drug Abuse


Computer and Network Usage

Covers the appropriate use of all information resources including computers, networks and the information contained therein. This policy applies to all university students, faculty and staff, and all others using computer and communication technologies, including the university's network, whether personally or university owned, which access, transmit or store university or student information.

View Computer and Network Policy 6.2.1


Information Security

Upholds the protection of Stanford's information resources from accidental or intentional unauthorized access or damage while also preserving and nurturing the open, information-sharing requirements of its academic culture.

View Information Security Policy 6.3.1


Privacy and Access to Electronic Information

To ensure security of electronic information and uphold federal, state, local and in some circumstances, foreign laws, the university, like most employers, is able to access electronic information and data being used or stored.

View Privacy and Access to Electronic Information Policy 6.1.1


Staff Policy on Conflict of Commitment and Interest

It is important for staff to avoid actual or apparent conflicts of interest between their university obligations and their outside interests. In addition, staff members who are exempt from governmental regulations regarding compensation for overtime work owe their primary professional allegiance to the university, so external activities must not result in inappropriate conflicts of commitment, such as how time and energy is allocated.

View Staff Policy on Conflict of Commitment and Interest Policy 1.5.2



Important Information and Resources

In addition to the required policies, below are links to information on other important work topics.

President's Reaffirmation of Equal Employment Opportunity

Stanford University prohibits discrimination and harassment and provide equal opportunity for all employees and applicants for employment regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, gender identity, veteran status, or any other trait or status protected by applicable law.

View President’s Reaffirmation of Equal Employment Opportunity


Compliance and Ethics Helpline

All employees are able to confidentially report concerns about conflicts of interest, environmental health and safety concerns, sexual harassment, theft or fraud, accounting irregularities, athletics compliance, violations of law, contract or university policy by calling the Compliance and Ethics Helpline.

View Compliance and Ethics Helpline contact information


Veteran and Disability Designation in Axess

Stanford requests employees designate their veteran and disability status, even if you are not a veteran and/or do not have a disability. Login to Axess>Employee Center>Personal Information section to click the applicable Veteran and Disability status and click Submit.

View Veteran and Disability Designation in Axess


Notice on Asbestos-Containing Materials in Stanford Buildings

State law (Connelly Act) requires employers to notify employees of known asbestos-containing construction materials located in buildings constructed prior to 1981. This notification is provided to new Stanford employees and distributed to all employees on an annual basis.

View Notice on Asbestos Containing Materials in Stanford Buildings


Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act (Clery Act)

Stanford's Department of Public Safety compiles an annual report to keep the campus community informed about crime statistics, fire incident statistics, and safety policies, allowing individuals to make informed decisions about their personal safety and enhance the safety of others. The information is used to assess and identify ways to strengthen emergency planning university-wide. See pages 52-76.

View the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act (Clery Act)


Mandated Reporting of Child Abuse and Neglect

California law requires certain individuals at Stanford, called Mandated Reporters, to report known or reasonably suspected child abuse or neglect to the authorities. Mandated Reporters are required to sign an acknowledgement.

View Mandated Reporting of Child Abuse and Neglect


Protection of Minors

Stanford University has adopted a Policy for Protection of Minors to establish safeguards for children under the age of 18 who participate in Stanford activities and programs on campus or under the authority and direction of the university at other locations.

View Policy for Protection of Minors 1.8.1

Protection of Minors Involved in Stanford Programs and Activities


2014-2019 Collective Bargaining Agreement between SEIU Higher Education Workers Local 2007 and Stanford University

An agreement is in place for Stanford employees represented by SEIU  Higher Education Workers Local 2007.

View 2014-2019 Collective Bargaining Agreement between SEIU Higher Education Workers Local 2007 and Stanford University

 

2015-2020 Collective Bargaining Agreement between Stanford Deputy Sheriffs’ Association and Stanford University

An agreement is in place for Stanford employees represented by the Stanford Deputy Sheriffs’ Association.

View 2015-2020 Collective Bargaining Agreement between Stanford Deputy Sheriffs’ Association and Stanford University


If you have questions, please contact your school or unit HR manager. A listing of each area's HR manager is online.