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CardinalTemps

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From requisition to hire, CardinalTemps offers hiring managers quality talent solutions for your temporary hiring needs. Below learn how to get started, more about the service, and FAQs. 

How to get started

Upon approval to hire a temporary worker, follow these steps:

  1. Screenshot of the oracle financial systems login page
    Open web browser (Chrome or Firefox preferred)
  2. Log in to Oracle Financial Systems with your SUNet ID and password
  3. In the left-hand Navigator block, click SU Internet Procurement
  4. Scroll down to click the CardinalTemps tile

 

If the image below appears after your attempt to log in, please follow these steps to request access:

  1. Screenshot of error message in CardinalTemps
    Email your SUNet ID, Stanford email address and school/budget unit to the CardinalTemps Program Team or call (650) 725-2643.
  2. A program team member will submit your request and you should have single-sign-on access within 12 - 24 hours, if not sooner.

For general support or assistance with any part of the process, email the CardinalTemps Program Team or call (650) 725-2643.


About CardinalTemps

CardinalTemps is administered by a managed service provider, PRO Unlimited, that oversees the requisition and candidate fulfillment process. Through a single web platform, the program aims to create a compliant, well-managed, flexible and financially sustainable pipeline of high-quality temporary talent to meet operational needs across the university.

With this one-stop solution, hiring managers can expect:

PROGRAM BENEFITS

  • A seamless experience, from requisition to hire and supplier invoicing, through iProcurement, Stanford’s online purchasing system
  • Access to a wider candidate pool across multiple agencies. View list of temporary agencies in the CardinalTemps program
  • Adherence to standardized policies and processes, including compliance to Stanford's Living Wage 
  • Greater visibility of hourly wages and total spend
  • An assurance that the suppliers you work with are properly insured, meet required compliance factors, and all candidates are background screened
  • Access to a dedicated CardinalTemps program team to serve as the link between you and the pipeline of temporary candidates

* CardinalTemps does not include temporary workers hired directly onto Stanford's payroll nor independent contractors (hired directly or through an agency). These features may be explored in future phases of the program.


FAQ

Find answers to the most common questions regarding CardinalTemps or view a complete list of Frequently Asked Questions. For support or general questions about CardinalTemps, email the CardinalTemps Program Team or call (650) 725-2643.

Access to CardinalTemps

What is the process to hire a temporary worker?
  1. Manager follows existing departmental process to obtain internal approvals to hire a temporary worker.
  2. Manager accesses CardinalTemps and creates an online requisition on Oracle Financial Systems website.

For additional information about CardinalTemps, view complete list of frequently asked questions

How do I access CardinalTemps?
  • Open web browser (Chrome or Firefox preferred)
  • Log in to Oracle Financial Systems with your SUNet ID and password
  • In the left-hand Navigator block, click SU Internet Procurement 
  • Scroll down to click the CardinalTemps tile

For additional information about CardinalTemps, view complete list of frequently asked questions

I see a PRO Unlimited pop-up message. What do I do now?
  • If you see this message on your screen, you will need to request access to the CardinalTemps tool.
  • You can request access to CardinalTemps by contacting our Program Team at CardinalTemps@stanford.edu; include your SUNet ID, Stanford email address and school/business unit.
  • A program team member will submit y­­our request and you should have single-sign-on access within 12 - 24 hours, if not sooner.

For additional information about CardinalTemps, view complete list of frequently asked questions.

Requisition Creation

How do I create a CardinalTemps job requisition?
  • Access CardinalTemps (see instructions above)
  • On left hand navigation, hover over Requisitions
  • Select “Create Requisition”
  • Follow prompts to create a job requisition
  • If you need assistance, contact a program team member by emailing CardinalTemps@stanford.edu to assist you with completing the requisition.

For additional information about CardinalTemps, view complete list of frequently asked questions.

What happens after I create and submit a CardinalTemps requisition?

A CardinalTemps program team member will review the requisition and schedule an intake session with the hiring manager to review the request and discuss the process.

For additional information about CardinalTemps, view complete list of frequently asked questions.

Interview Scheduling

How do I schedule an interview?
  • Log in to CardinalTemps 
  • In the Staff Augmentation section, click an open requisition number
  • Click the Manage Candidate tab
  • Click the green action button and select Manage Interview

Extending an Offer

How do I extend an offer?
  • Access CardinalTemps 
  • In the Staff Augmentation section, click an Open Requisition Number
  • Click the Manage Candidate tab
  • Click the green action button next to the candidate you wish to hire and select Extend Offer
  • If you need guidance or have questions, contact a program team member at CardinalTemps@stanford.edu or (650) 725-2643

Background Screening

When is a background screen request initiated?

A background screen is initiated once a candidate accepts an offer.

For additional information about CardinalTemps, view complete list of frequently asked questions.

How long does it take to complete a background screen?

Typically, background screens are completed within 3 to 7 days.

Can a background screen be skipped for a brief assignment?

No, a background check is required no matter the length of the work assignment.

For additional information about CardinalTemps, view complete list of frequently asked questions.

Job Assignment Extension

How do I extend a job assignment for a temporary worker?
  • Contact the CardinalTemps Program Team at CardinalTemps@stanford.edu or call (650) 725-2643 to request an extension
  • A program team member will assist you in extending your worker on a project

Onboarding

What will the CardinalTemps program team do to help with onboarding?
  • Complete all pre-screening requirements
  • Confirm offer details
  • Complete all hiring requirements (I-9, proof of employment, W-4, etc.)
  • Guide hiring manager to onboard new worker

For additional information about CardinalTemps, view complete list of frequently asked questions.

What do managers need to do to prepare for a new temporary worker?
  • Procure building badge
  • Request SUNet ID (if applicable)
  • Procure laptop (if applicable)
  • Procure safety uniforms (if applicable)
  • Provide parking instructions
  • Other Stanford-specific requirements

For additional information about CardinalTemps, view complete list of frequently asked questions.

How do I request a SUNet ID?

Visit the Sponsorship Manager page on the University IT website for instructions.

For additional information about CardinalTemps, view complete list of frequently asked questions.

Supplier/Work Questions

Which suppliers are in the CardinalTemps program?

View list of approved suppliers.

For additional information about CardinalTemps, view complete list of frequently asked questions.