Plan ahead: System outages, key deadlines, and training in preparation for Sequoia
Exciting changes are on the horizon. As we gear up for the launch of Sequoia, Stanford's new HR and Payroll system set to roll out on July 6, there will be a period in which data from our current HR system, PeopleSoft, will be migrated to the new system.
As part of the transition process, several systems and applications you typically use may have limited functionality or will experience downtime to prepare for Sequoia’s launch. To minimize disruption, specific processes will be implemented at the school and unit level and by University Human Resources (UHR) to manage critical actions during the downtime.
Axess and other planned system outages
Below is a chart summarizing the planned system outages for Axess, StanfordYou, and other services, with limited functionality starting June 5. Please take note of important deadlines and actions you’ll need to take in June under Take Action. By planning ahead, we can ensure a seamless transition to Sequoia.
Your school and unit HR teams, including SLAC, will provide further details on any additional tasks and department-specific instructions to be aware of.
To keep you informed, you’ll see system notifications reminding you of key deadlines as they approach.
Axess
| Date | System Impacts | Take Action |
|---|---|---|
Start date: End date: | Limited or unavailable functionality to support data migration to Sequoia. Functionality will affect the following tabs:
Functionality used by people managers:
| June 4 (5 p.m. PT) deadline: Starting July 6, you’ll start managing most of your personal information in Sequoia. June 26 (5 p.m. PT) deadline: When Sequoia launches in July, many of your employee and manager actions such as time and leave and work agreements, will be managed in Sequoia. Also, the News and Announcements section will no longer be available starting July 6. |
Start date: End date: | Planned downtime for maintenance. All functions will be unavailable, including:
| June 26 (p.m. PT) deadline reminder: You may continue to access the benefits and retirement savings portals on Cardinal at Work. |
StanfordYou
| Date | System Impacts | Take Action |
|---|---|---|
Start date: End date:
| Planned downtime for data migration to Sequoia. All functions will be unavailable.
| June 4 (5 p.m. PT) deadline: Only critical actions (e.g., updates to home and mailing address, emergency contacts, visibility, or work device contacts) will be supported during the downtime. All other updates will be on hold until Sequoia launches on July 6. To request support, employees may submit a help ticket on the Services and Support portal. Sequoia will serve as the primary source for personal information, starting on July 6. When you update your personal information, it will automatically be fed into connected systems, such as StanfordYou. |
View the full list of system outages
Actions to help you prepare for Sequoia
As Stanford prepares for the transition to Sequoia, these resources can help you get prepared ahead of launch:
- See what’s changing: Visit the Exploring Sequoia page for an overview of how common tasks and experiences will look in the new system.
- Get started with training: Visit the Required and Recommended Training page to complete the Welcome to Sequoia training, a brief introduction to the system, and review the Data Stewardship guide to understand how to manage your information in Sequoia.
More employee training will be available in June, with additional resources to help you prepare for the July launch. Additionally, your HR team will share more details as we prepare for Sequoia.
