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New Hire Enrollment

It’s simple. All it takes is a completed enrollment form from your school or unit HR team and the Welcome Center will handle the rest.

Enrollment Process

 

As the hiring manager, you cannot initiate the process with the Welcome Center. You must work through your HR school or unit HR team to do so.

  • HR Managers or HR group representatives: Email a completed enrollment form (below) to the Welcome Center at welcome-to-stanford@stanford.edu
  • Hiring managers:  Contact your school or unit HR Manager or group to start the process for your new staff hire

Search Match

Before providing the Welcome Center with an enrollment form, always verify first if an incoming employee has an existing Employee ID (or University ID) at Stanford before adding the person to the PeopleSoft database.

Important!  
If a Search Match is not conducted, it is possible that a duplicate ID may be created. A duplicate ID prevents the new employee from receiving a Stanford ID badge, enrolling in benefits, getting a SUNet ID or getting an existing SUNet ID activated, setting up email, as well as not being able to participate fully during their the Welcome Center orientation. It can take weeks to resolve and requires the effort of several departments to correct.


Enrollment Forms

New enrollment forms will be launching on Monday, November 13th. After that date, only enrollment forms dated 11/2017 will be accepted due to enhanced processes being performed by the Welcome Center.

The enrollment form you complete and the information you provide, allows the Welcome Center to begin the onboarding process and send the invitation to your new hire in a timely manner. Any incomplete or inaccurate information contained on the enrollment form will delay this process. Please always verify e-mail addresses and departmental information is correct. To verify you have selected the correct Administrative/Business Unit, access the Stanford Org Code Hierarchy, expand the nodes, and always select the level 2 Administrative/Business Unit.

For new hires not yet hired in PeopleSoft:

  • For departments that use HR Transaction Services for hiring.
  • Enrollment forms are due by Tuesdays at 11 a.m. for new staff to be enrolled in orientation the following Monday.
  • Depending on when the enrollment form was received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.

Download Enrollment Form: Not Hired in PeopleSoft

For new hires already hired in PeopleSoft:

  • For departments that process their own hires: SoE, SoM, Law School, H&S
  • Enrollment forms are due by Thursdays at 11 a.m. for new staff to be enrolled in orientation the following Monday.
  • Depending on when the enrollment form was received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.

 

Download Enrollment Form: Already Hired in PeopleSoft