Stanford
Cardinal at Work

Financial Documentation Requirements

The financial documentation you need will depend on your IRS status: single parent, custodial parent, married or registered domestic partner, or share a household with the parent of my child(ren), or are currently undergoing a relationship dissolution. 

I am a single parent:

  • 2024 1040 federal tax return (pages 1 and 2).
  • 2024 Schedule 1
  • 2 recent Stanford pay stubs (within the last 3  months)
  • If applicable, a 2024 Schedule C or K.
  • If you had a dependent child born in 2024 or 2025, please provide a copy of their birth certificate

I am a Custodial Parent per the IRS:

  • 2024 1040 federal tax return (pages 1 and 2).
  • 2024 Schedule 1
  • 2 recent Stanford pay stubs (within the last 3 months)
  • If applicable, a 2024 Schedule C
  • A copy of the filed federal tax return form 2441
  • If you had a dependent child born in 2024 or 2025, please provide a copy of their birth certificate

If you are a Custodial Parent per the IRS and you are also married, in a registered domestic partnership, or living with a partner, then please also provide:

  • 2 recent pay stubs for your partner and/or their 2024 Schedule C/K.
  • Submit their 2024 1040 tax return.

I am married, have a Registered Domestic Partner, or share a household with the parent of my child(ren): 

  • 2024 1040 federal tax return; if you file separately, please also include your partner’s 1040. n.
  • Two recent Stanford pay stubs (within the last three months)
  • If applicable, a 2024 Schedule C or K.
  • For partners, please submit two recent pay stubs or, if applicable, their 2024 Schedule C, K, or business filing.
  • If you had a dependent child born in 2024 or 2025, please provide a copy of their birth certificate

I am currently going through a separation, divorce, dissolution of my Registered Domestic Partnership, or no longer living with the other parent of my child(ren): 

  • Confirm that your dependent(s) live in your household the majority of the time
  • 2024 1040 federal tax return. Alternatively,
  • 2 recent Stanford pay stubs (within the last three months)
  • 2024 Schedule C or K (if applicable).
  • If you had a dependent child born in 2025 or 2024, please provide a copy of their birth certificate.
  • If the parents have jointly filed their 2024 IRS tax return, include 1-3 pages from the separation request or divorce order submitted in court to verify that a change in the household has occurred since the tax filing.  Redacted information beyond the purpose of the documents is permitted.
  • Submit a secure WorkLife Help Ticket for clarification or questions on how to demonstrate changes in a household.

 

IRS TAX INFORMATION: Award monies provided from the CCSG Program will be reported in Box 10 of the W-2 form provided by Stanford University. CCSG award recipients who also participate in the Stanford Back-Up Care Program should be aware of the following IRS policy: Usage of Stanford's back-up care program is an employer-sponsored service that will be reported in Box 10 on your W-2. Box 10 of your W-2 shows the amount of dependent care benefits that Stanford paid to you or incurred on your behalf. This includes your pre-tax contributions to your dependent care FSA. Also included are eligible amounts paid by your employer to you or to your child care provider and the fair market value (less co-pay) of dependent care in a facility provided by or sponsored by your employer. The fair market value of dependent care services that exceed the non-taxable limit of $5,000 is reported as taxable income and is listed in boxes 1, 3 and 5 of the W-2 form. You must complete Form 2441, Child and Dependent Care Expenses, to compute any amounts that you can exclude from your income. For further guidance on this topic, and to review any questions you may have, please contact a tax professional or the IRS directly (www.irs.gov).