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COVID-19 Vaccination and Surveillance Testing Policy

Published September 17, 2021; Updated December 17, 2021

The university requires all faculty, staff and postdoctoral scholars to be fully vaccinated for COVID-19, unless granted a medical or religious accommodation. Individuals must upload a copy of their COVID-19 vaccination card into Health Check indicating a single dose of the one-dose COVID vaccine (Johnson & Johnson/Janssen) or the second dose of a two-dose COVID vaccine (e.g. Pfizer or Moderna) was administered before or by January 4, 2022.

Accommodations to the vaccination requirement for reasons other than medical or religious reasons are no longer allowed. This expanded requirement – which is only for the initial course of vaccinations, not boosters – applies to all university employees, including those working remotely in the United States.

Read vaccination requirement details on Health Alerts

Learn more about the Medical/Religious Accommodation Criteria and Process

Surveillance testing is a proven safeguard in supporting the health and well-being of our community. In addition to vaccinating and using face masks, testing minimizes the transmission of COVID, and provides added assurance for our population and another layer of protection against infection for our peers and loved ones who are unable to be vaccinated, or those who have conditions that put them at risk for severe illness. 

Regular surveillance testing is required for faculty, academic and non-academic staff, contingent employees and postdoctoral scholars who are working on-site, regardless of vaccination status. Also, employees who are unvaccinated are required to complete additional health and safety measures, including self-reporting daily health status in Health Check and increased weekly surveillance testing

In our efforts to provide a safe environment for learning and working, we will continue to monitor public health conditions and protocols, and adjust as appropriate, and always with a priority on health and safety.

Fully vaccinated individuals are required to:

Unvaccinated individuals* are required to: 

  1. Upload vaccination documentation into Health Check; See vaccination requirement on Health Alerts.
  2. Effective September 20, test once a week starting on the first day scheduled to be on-site; and
  3. Self-report health status in Health Check if experiencing COVID-like symptoms or if a positive COVID test result is received through primary care provider or other testing site.
  1. Effective September 20, test:
    • Once weekly for those working on-site one to three days per week;
    • Twice weekly for those working on-site four or more days per week; and
  2. Self-report daily health status in Health Check.
*Testing and other requirements will be communicated to individuals once an approved medical or religious accommodation has been granted.

Effective date

October 6, 2021

Eligibility

The vaccination and testing requirement applies to all individuals regardless of work location, including:

  • All regular benefits-eligible employees, including faculty, academic and non-academic staff and SLAC;

  • All non-benefits eligible and contingent staff (temporary and casual); and 

  • All postdoctoral scholars

Employees may be eligible to use sick time to obtain their COVID-19 vaccination.

Non-exempt employees should record their time for picking up/dropping off test kits, as well as time spent testing. Employees should coordinate this time in advance with their supervisor. This should be done during regular work hours unless approved in advance by the employee’s supervisor.

SLAC employees will also be required to test and should refer to details posted in the SLAC Intranet. 

Testing information for Cardinal Temps, vendors, contractors, interns and affiliates can be found on the Testing Options for Affiliates page.

Accommodation criteria and process

Other details

  • The vaccination requirement also applies to applicable subcontractors. The university is in the process of identifying which subcontractors would be affected, based on the criteria laid out in the executive order.

  • Employees returning to work from Leave of Absence (LOA) are expected to be fully vaccinated upon their return date or by January 4, 2022 whichever is later, or have a request for accommodation on file.

  • Newly hired employees are expected to be fully vaccinated upon their start date or by January 4, 2022 whichever is later, or have an approved medical or religious accommodation on file.

  • All individuals coming to campus, regardless of vaccination status, including those returning from voluntary travel, as well as fully remote individuals who are visiting a Stanford work location, are required to comply with campus access restrictions and testing requirements following personal or university-sponsored international travel. See the university’s Travel Guidance for details.

  • Tests must be conducted through Stanford’s surveillance testing program and its designated locations, which have results automatically reported to Health Check. 

    • Individuals who receive a positive COVID test result through their primary care provider, including Kaiser, Stanford Health Care, or other testing sites and methods must enter their results in Health Check. However, note that tests obtained outside of Stanford’s surveillance testing program do not satisfy the testing requirement. 

  • Positive case reporting and the exposure notification process are managed through Stanford Occupational Health in compliance with AB-685 requirements. 

  • Review the Interim Policy FAQ for vaccination and testing-related questions.

About Stanford’s Surveillance Testing program 

Visit the Surveillance Testing program page on Health Alerts for details on the testing registration process, how to self-administer the test, test pick up/drop off locations, etc.