Recording Work Arrangements

Sequoia, Stanford's human resources and payroll system, is where work arrangements are recorded and approved work agreements are stored.

To comply with university policy, employee work arrangements need to be recorded in our human resources system. This applies to all employees* described in the policies for hybrid (AGM 2.1.20) and remote (AGM 2.1.21) work. While only hybrid and remote arrangements require an agreement with terms and conditions, a record of on-site work arrangements should also be submitted in Sequoia.

Sequoia is our system of record as of July 6, 2026. For historical work agreements prior to this, see Axess or, for SLAC, consult with your HR Business Partner. For support with submitting a work arrangement in Sequoia, follow the instructions linked below or submit a help ticket through the Services & Support portal.

*Work agreements are not required for global staff, faculty, postdocs and students.

Determining the Work Arrangement

Step one: Meeting and Discussion

The manager and employee discuss operational and position needs, as well as the employee's situation, to determine the appropriate Work Arrangement (on-site, hybrid or remote).

Compensation Review Process for non-academic staff approved to be remote outside of the 10-county area¹

HRM contacts University HR Staff Compensation to have compensation assessment conducted.
University HR Staff Compensation will provide the HRM with an approved remote pay range.
HRM discusses University HR Staff Compensation’s recommendation with the manager and agrees on salary. May confer with UHR Staff Compensation if required.
University HR Staff Compensation approves salary action to be taken.
Manager informs employee of new salary.

Compensation Review Process for new remote hires (non-academic staff outside of the 10-county area¹):

Prior to posting a job or offering a job to an employee in an approved ongoing remote role, HRM contacts University HR Staff Compensation to obtain approval for salary offer in remote location (to ensure consistency with remote pay approach).
Once offer has been accepted, HRM will notify University HR Staff Compensation of accepted salary.

^{1 10-county area: Santa Clara County, San Mateo County, San Francisco County, Alameda County,}
^{Contra Costa County, Marin County, Napa County, Sonoma County, Solano County, or Santa Cruz County}