Planned system outages
As we gear up for the launch of Sequoia, Stanford's new HR and Payroll system set to roll out on July 6, there will be a period in which data from our current HR system, PeopleSoft, will be migrated to the new system.
As part of the transition process, starting June 5, several systems you typically use may have limited functionality or will experience downtime to prepare for Sequoia’s launch. For SLAC, please consult SLAC HR regarding system outages and specific actions that may be needed.
Axess
| Date | System impacts | Actions to take |
|---|---|---|
Start date: End date: July 6 (8 a.m. PT) | Limited or unavailable functionality to support data migration to Sequoia. Functionality will affect the following tabs:
| June 4 (5 p.m. PT) deadline: Starting July 6, you’ll start managing most of your personal information in Sequoia. June 26 (5 p.m. PT) deadline: Time card entries for the pay period ending June 30 should be entered and approved. This is also the deadline to make changes to direct deposit bank accounts and withholding allowances. When Sequoia launches in July, many of your employee and manager actions such as time and leave and work agreements, will be managed in Sequoia. |
Start: End: | Planned downtime for maintenance. All functions will be unavailable, including:
| June 26 (5 p.m. PT) deadline reminder: Time card entries for the pay period ending June 30 should be entered and approved. This is also the last day to make changes to direct deposit bank accounts and withholding allowances. You may continue to access the benefits and retirement savings portals on Cardinal at Work. |
StanfordYou
| Date | System impacts | Actions to take |
|---|---|---|
Start: End: | Planned downtime for data migration to Sequoia. All functions will be unavailable. | June 4 (5 p.m. PT) deadline: Update your personal information and emergency contacts to ensure this data is migrated to the new system. Only critical actions will be supported during the downtime. Only critical actions (e.g., updates to home and mailing address, emergency contacts, visibility, or work device contacts) will be supported during the downtime. All other updates will be on hold until Sequoia launches on July 6. To request support, employees may submit a help ticket on the Services and Support portal. Sequoia will serve as the primary source for personal information, starting in July. When you update your personal information, it will automatically be fed into connected systems, such as StanfordYou. |
Stanford Careers website
| Date | System impacts | Actions to take |
|---|---|---|
Start: End: | Planned downtime for enhancements. All functions will be unavailable during the downtime. During the downtime, candidates will see an Under Construction splash page with information about the July 6 launch. | June 11 (5 p.m. PT): The deadline for candidates to submit applications for open positions. Hiring managers: connect with your school and unit HR team for specific actions related to open requisitions. Heads up: A redesigned Stanford Careers will launch on July 6. To support internal mobility, you will have access to the Opportunity Marketplace, an internal careers platform within Sequoia to view and apply for postings. |
Other connected systems
| Date | System impacts |
|---|---|
Start: End: | Planned downtime for maintenance. Applications will be unavailable, including:
The MaIS team has outage notifications and targeted emails planned starting in May.
|
Axess
| Date | System Impacts | Take Action |
|---|---|---|
Start: End: | Limited or unavailable functionality to support data migration to Sequoia. Functionality will affect the following tabs:
| June 4 (5 p.m. PT) deadline: Update your Personal information and emergency contacts to ensure this data is migrated to the new system. Starting July 6, you’ll start managing most of your personal information in Sequoia. When Sequoia launches in July, many employee and manager actions will be managed in Sequoia. |
Start: End: | Planned downtime for maintenance. All functions will be unavailable, including:
| You may continue to access the benefits and retirement savings portals on Cardinal at Work. |
StanfordYou
| Date | System Impacts | Take Action |
|---|---|---|
Start: End: | Planned downtime for data migration to Sequoia. All functions will be unavailable. | June 4 (5 p.m. PT) deadline: Update your personal information and emergency contacts to ensure this data is migrated to the new system. Only critical actions will be supported during the downtime. Only critical actions (e.g., updates to home and mailing address, emergency contacts, visibility, or work device contacts) will be supported during the downtime. All other updates will be on hold until Sequoia launches on July 6. To request support, employees may submit a help ticket on the Services and Support portal. Sequoia will serve as the primary source for personal information, starting in July. When you update your personal information, it will automatically be fed into connected systems, such as StanfordYou. |
Other connected systems
| Date | System Impacts |
|---|---|
Start: End: | Planned downtime for maintenance. The applications will be unavailable, including:
The MaIS team has outage notifications and targeted emails planned starting in May. |
Questions?
Please consult with your school and unit HR teams. They will provide further details on any additional tasks and department-specific instructions to be aware of.