Guidelines for Overnight/Residential Minors Programs

It is the responsibility of those who bring minors to campus (including Program Sponsors or third party organizations) and Program Staff to ensure appropriate supervision. Off-campus overnight minors programs are not permitted. In addition to the requirements of the Protection of Minors policy (AGM  1.8.1), overnight/residential minors programs must adhere to the following guidelines:

• Maintain accurate records of who is on campus overnight.
• Ensure adequate supervision of minors staying overnight, including required staffing ratios.
• Establish a check-in and check-out process.
• Establish procedures to prevent unauthorized access to residence halls.
• Establish a curfew policy for all minors and process for enforcement with designated Program Staff.
• Establish an emergency response plan (i.e. earthquake, fire, etc.).
• Establish an incident response plan (i.e. illness, injury, missing minor).
• Ensure minors are aware of emergency exit locations, policies, and common meeting areas and 24/7 contact information in the event of an emergency or building evacuation.
• Ensure parents/guardians are aware of these policies and procedures.

The following guidelines must be in place to ensure the safety and security of minors:

• Program Staff should not be alone with a minor.
• Program Staff should not enter a minor’s dormitory room alone. In emergency situations, when another Program Staff member is not available, the door(s) must always remain open.
• Minors should only have access to their assigned dormitory.
• Overnight guests are not allowed in designated residences that house minors.
• Individuals not associated with the Covered Program should not have access to or enter the residence.
• No alcohol, controlled substances, or illegal drugs are permitted.
• No firearms, weapons, fireworks, or explosives are permitted.
• All smoking, including but not limited to tobacco products and the use of electronic smoking devices, is prohibited.

Residential and Dining Enterprises guidelines and information for overnight youth program participants are available on the Stanford Conferences Residential and Dining Enterprises website.