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Verify Eligibility for Employment (I-9)

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To comply with U.S. law, Stanford must verify eligibility for employment for all new employees – within three days of hire – by collecting a Form I-9 and reviewing original documents that establish the employee's eligibility to work in the United States.

Make an I-9 Appointment

  • You are responsible for scheduling an in-person I-9 appointment to meet a University Human Resources (UHR) representative to review and confirm your ability to work in the United States. Stanford makes it easy, with multiple locations on varying days of the week. Walk-ins will not be accepted.
  • At each location, there should be a sign (or information in your confirmation email) that instructs you to call a phone number when you arrive, as the buildings may require entry assistance.

Documentation to Bring to the Appointment

Employees must present original, current, and unexpired physical documents to verify employment eligibility. Photocopies and electronic copies are not acceptable. Expired IDs are not acceptable. Acceptable documents are listed on page 2 of the federal government's Form I-9.

New and rehired employees who have not completed the Form I-9

  1. Download the Form I-9 and complete Section 1
  2. Schedule an appointment at a location using the buttons below
  3. Print and bring the Form I-9 with the acceptable document(s) to the appointment

Current employees that need to re-verify due to a change in status, employment authorization, or employment authorization documents

  1. Schedule an appointment at a UHR location using the buttons below
  2. Bring current and valid document(s) to the appointment
  3. If possible, please bring recently expired documents to the appointment to ensure we have all necessary documents on file. If you have held prior jobs at Stanford, please bring the original I-9 documentation that was provided for your original start date(s) in addition to the current and valid documents

Schedule an Appointment

  1. Select a convenient UHR location below to see all the dates and times available
  2. Select your date and time (15-minute time slot)
  3. Enter your information to complete the request
  4. A confirmation email will be sent with additional instructions

UHR - Redwood City

485 Broadway Ave (University Hall – U101)
Redwood City, CA 94063 (Map)

Monday, Tuesday, Thursday
9:00am-12:00pm & 1:00pm-4:00pm

UHR - Stanford Campus

224 Panama St, Office 215 (Nora Suppes Hall)
Stanford, CA 94305 (Map)

Monday- Friday
9:00am-12:00pm & 1:00pm-4:00pm

UHR at School of Engineering (SoE)

475 Via Ortega (Huang Engineering Ctr-Room 112)
Stanford, CA 94305 (Map)

Monday- Friday 9:00am-12:00pm & 1:00pm-4:00pm


Questions about I-9 Appointments

Questions about I-9 Eligibility, Acceptable Documents, Verification, Remote Worker
How to Complete I-9 Form
Option for Remote I-9 Verification
Submit a Support Request to Payroll