New Hire Support Process
The Welcome Center has gone fully virtual! Please refer to our virtual onboarding steps to help guide your new hire.
It’s simple. All it takes is a completed enrollment form from your school or business/administrative unit HR team and the Welcome Center will handle the rest.
To ensure your new hire receives Welcome Center support
As the hiring manager, you cannot initiate the process with the Welcome Center. You must work through your school or unit HR team to do so.
- HR Managers or HR team administrators: Email a completed enrollment form (below) to the Welcome Center at welcome-to-stanford@stanford.edu. Please cc the HR Ops team at hractions@stanford.edu.
Hiring Managers: Contact your school or business/administrative unit HR team to start the process for your new staff hire
Instructions for HR teams
Before providing the Welcome Center with an enrollment form, always verify first if an incoming employee has an existing Employee ID (or University ID) at Stanford before adding the person to the PeopleSoft database.
Important!
If a Search Match is not conducted, it is possible that a duplicate ID may be created. A duplicate ID prevents the new employee from receiving a Stanford ID badge, enrolling in benefits, getting a SUNet ID or getting an existing SUNet ID activated, and setting up email, as well as not being able to participate fully during their the Welcome Center orientation. It can take weeks to resolve and requires the effort of several departments to correct.
Enrollment Forms
The enrollment form you complete and the information you provide allows the Welcome Center to begin the onboarding process and send the invitation to your new hire in a timely manner.
For new hires not yet hired in the HR management system:
- For schools or business/administrative units that use HR Transaction Services for hiring.
- Enrollment forms are due on Tuesdays by 11 a.m. for new staff attending orientation the upcoming Monday.
- Depending on when the enrollment form is received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.
- To correctly fill out this Welcome Center enrollment form, review the Not Hired in system example.
Download Enrollment Form: Not Hired in system
For new hires already hired in the HR management system:
- For schools or units that process their own hires, such as; School of Medicine, Law School, School of Humanities & Sciences, Hoover Institution, Office of General Counsel, SLAC, and University Human Resources.
- Enrollment forms are due on Thursdays by 11 a.m. for new staff attending orientation the upcoming Monday.
- Depending on when the enrollment form is received, participants will receive a Welcome Center email invitation between 8-2 days prior to their scheduled orientation.
- To correctly fill out this Welcome Center enrollment form, review the Hired in system example.