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CCSG Application Process and Deadlines

The Child Care Subsidy Grant (CCSG) provides grants to assist with the cost of child care. There are two types of full year awards available - a tax-free award that is reimbursed via your Dependent Care FSA in 24 equal amounts over the calendar year; and an optional taxable award that is administered twice a year via Stanford payroll. 

Most employees will apply for the 12-Month Full Year Grant, which accepts applications online in late summer every year. The 6-Month grant ensures employees who were hired or added an eligible child after the 12-Month applications close can access grant funds. This payment is taxable and is administered once via Stanford payroll.

Which grant should I apply for in 2023? 

Each application period has specific eligibility requirements, and you should apply only in the period(s) for which you are eligible. 

GRANT TYPEWHO SHOULD APPLYAPPLICATION PERIODAPPLICATION DEADLINEFUND DISTRIBUTION DATES

12-Month Tax-Free Grant and optional Taxable Grant

($10,000 max.)

Current university employees in benefit-eligible roles

New employees hired by August 23, 2023.

July 10 – August 23, 2023August 23, 2023

Tax-Free award funds will first be disbursed on January 1, 2024 - per IRS Guidelines.

Tax-Free award funds will be disbursed via a Dependent Day Care Flexible Spending Account 

6-Month Taxable Grant

($2,500 max.)

  • Hired or added an eligible child to your family between August 23, 2023 and May 1, 2024; or
  • You were not eligible or awarded during the previous application period.
May 1 – May 31, 2023

May 31, 2023

Final decisions will be emailed to grant applicants in early July 2023

July 2023

One-Time payment of funds will be awarded. Taxes apply. 

Please note:

  • Applications are reviewed for eligibility compliance and then considered based on needs defined by an applicant’s household federal taxable gross earnings, the age(s) of the child(ren) in the family, and if an exceptional child care expense is claimed.
  • You must apply annually. Grants are not automatically renewed. 
  • Application deadlines:  Appeals for applications submitted after the deadline will not be accepted. If meeting the application deadline will present a hardship for you, please contact the WorkLife Office before the deadline to discuss options for your situation.

2022/2023 grants

12-Month Full Year CCSG applications for the financial year 2022, with funds disbursed throughout 2023, are now closed. 6-Month Taxable Grant Awards for the financial year 2022/2023, with funds disbursed in July 2023, are now closed. 

Recipients of the 12-Month Full-Year tax-free Grant Awards for financial year 2022 will receive a tax-free grant via the DDCFSA. Your total grant amount is divided by 24 and credited to your DDCFSA on a per-pay-period basis throughout the plan year. Once the money is credited in a given period, the recipient may request reimbursement for eligible childcare expenses for children under 13 years of age. Expenses must be incurred in 2023. Recipients of the 12-Month Full-Year Taxable Grant Awards will receive two payments - in April 2023 and July 2023. The funds can be used for any childcare-related needs from April–December 2023. All applicable taxes will be withheld, and final payment will be distributed to the recipient in the same manner as their standard pay statements.

6-Month Taxable Grant Awards for the financial year 2022/2023, with funds disbursed in July 2023, are now closed.  Employees who were hired after Sept. 1, 2022 or  have a 2022/2023 12-Month CCSG but added a new child (born between Sept. 1, 2022 - May 1, 2023) were eligible to apply for the 6-Month CCSG. Grant awards are pro-rated to 50% of the full-year tax-free award and will be disbursed in one payment in July 2023. All applicable taxes will be withheld, and the final payment will be distributed to the recipient in the same manner as their standard pay statements.